{"id":9303,"date":"2023-12-04T05:36:58","date_gmt":"2023-12-04T05:36:58","guid":{"rendered":"https:\/\/www.kovair.com\/blog\/?p=9303"},"modified":"2025-12-23T09:02:42","modified_gmt":"2025-12-23T09:02:42","slug":"how-to-manage-identities-when-integrating-it-tools","status":"publish","type":"post","link":"https:\/\/www.kovair.com\/blogs\/how-to-manage-identities-when-integrating-it-tools\/","title":{"rendered":"How to Manage Identities when Integrating IT Tools"},"content":{"rendered":"\n
\"integrating<\/figure>\n\n\n\n

Digital transformation has become a central aspect of most modern organizations. It\u2019s believed that over 90% of businesses are currently engaged in some form of digital initiative, with 87% of business leaders claiming digitization to be a top priority for their organizations.<\/p>\n\n\n\n

The growing adoption of advanced IT tools, cloud-based systems and interconnected digital networks has led many organizations to rethink their IT management practices. With almost 75% of modern employers offering hybrid work arrangements, existing security and IT teams have been left to find new ways to support connectivity without exposing data vulnerabilities.<\/p>\n\n\n\n

Thankfully, there are several trusted identity management solutions and digital security best practices available to modern businesses, designed to support the safe integration of novell IT tools. To learn more, here\u2019s how to manage identities when integrating IT tools.<\/p>\n\n\n\n

What is identity and access management?<\/h2>\n\n\n\n

Identity and access management is a term used to describe the process of ensuring only authorized persons are granted access to select computer systems. Essentially, security and IT teams will work together to ensure all employees have access to the systems associated with their roles, whilst blocking access to tools that are not deemed professionally necessary. <\/p>\n\n\n\n

In practice, authorized users are issued unique access credentials in the form of passwords, keycards, digital signatures or biometrics, with systems designed to request these indicators before access is granted. This ensures that access to sensitive information is appropriately protected, with security staff able to track credential usage to investigate suspicious activity.<\/p>\n\n\n\n

Identity management issues when integrating IT tools<\/h3>\n\n\n\n

Potential issues can arise when integrating IT systems<\/a> if appropriate protective measures are not implemented. Suitable access management protocols may be applied to separate systems, however, integration can expose vulnerabilities if IT professionals are not careful. <\/p>\n\n\n\n

For example, a siloed database may be programmed to request management credentials before files can be viewed. However, if a lower-risk system is integrated into the same technology stack, hackers may find a way to access the high-risk database via the lower-risk system.<\/p>\n\n\n

\r\n

Enterprise Tools Integration and Data Synchronization<\/h2>\r\n
Live Product Demo by our Experts<\/div>\r\n
\r\n Get Demo<\/a>\r\n <\/div>\r\n<\/div>\n\n\n\n

Identity management solutions for integrating IT tools<\/h2>\n\n\n\n

To help security and IT professionals ensure integrated systems remain suitably protected, several trusted solutions and best practices must be considered and pursued. Below is a selection of smart identity management solutions that modern organizations should consider.<\/p>\n\n\n\n

Visitor management systems<\/h3>\n\n\n\n

Any organization that regularly allows customers, clients or guests access to locations used to store sensitive data\/systems must utilize comprehensive visitor management software. In situations where configuring and issuing standard access credentials is deemed too time or resource-intensive, visitor management systems allow teams to monitor access permissions.<\/p>\n\n\n\n

When booking an appointment, guests will be issued temporary access credentials either via a physical keycard or sent directly to their smartphones. These permissions will only permit access to relevant systems\/locations, with security teams able to monitor usage and revoke access remotely, ensuring malicious actors are not able to infiltrate high-security systems.<\/p>\n\n\n\n

Zero trust policies <\/h3>\n\n\n\n

Adopting a zero-trust security model enables organizations to ensure access requests are only ever granted to authorized users. When interacting with company-owned IT tools, users will be frequently asked to authenticate themselves. This means each time a user navigates to a different page, system or integrated tool, their permissions will be instantly reassessed.<\/p>\n\n\n\n

This form of continuous authentication becomes even more important in hybrid and remote work<\/a> environments, as internal security staff are unable to physically confirm user identities. Adopting a policy of zero trust ensures that even if a device is left unattended or an account is compromised, IT tools will remain inaccessible without the user\u2019s authorized credentials.<\/p>\n\n\n\n

Rule\/role-based access control<\/h3>\n\n\n\n

In addition to a policy of zero trust, credentials issued to authorized users must be governed by rule and role-based access control models. Under these models, permissions to access certain IT tools will be determined by both the role of the user and a set of predefined rules.<\/p>\n\n\n\n

For example, access to HR software will only be permitted to credentials flagged as HR staff or appropriate department managers. These models ensure that users are only ever able to access IT tools deemed necessary to perform their roles, applying a series of attributes and filters to access management systems to assist IT teams in preventing credential misuse.<\/p>\n\n\n\n

Multi-factor authentication<\/h3>\n\n\n\n

Multi-factor authentication is perhaps one of the most important identity management best practices to adopt when integrating IT tools. In addition to primary access credentials, users will be asked to present one or more extra forms of authentication to ensure their identity is appropriately validated. Typically, requests will be sent via a separate communication portal.<\/p>\n\n\n\n

Secondary and tertiary authentication factors will usually be issued in the form of:<\/p>\n\n\n\n