Writing Tips for Software Developers – How to Become a Better Tech Writer

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Software Development

The task of a technical writer is to develop practical manuals and articles on complex topics in simple words. One needs much more than experience in the field to do that. There has to be a passion for writing and the skill to simplify complex topics so that readers can easily understand them. Here, we suggest the most effective writing tips to become a technical writer and what skills one should gain. Let’s start!

Simplify for your audience

Working as a technical writer can be a good career choice if you are tired of coding and designing. It is so because you are still in touch with the programming design and the team you know. However, you pay attention to other things. You look for ways to make the product understandable to potential customers. Thus, the first thing you should find out is how to make things understandable for non-programmers. Do not use complicated terminology like “debug, compilation, and recursion” when you write for clients. Better concentrate on the program’s purposes and tasks. However, leave these notions when you address other dev or need to specify some tight aspects to programmers. They will admire your experience and ability to reveal the issue to fix it.

Make the product intuitive to users

Did you know that a technical writer is in charge not just of writing copies, manuals, and press releases? He is not a passive team player who explains what happened there. What else can he do? He can give tips and directions to improve the product. For instance, he may know the logic of clients and tell how to make a website or product intuitive for newcomers. It is when they open up a page and already see what the company offers, how to navigate the website, and where to click. That must be easy. How can a technical writer help with that? Do not write on the manual, “click on the Pay button to pay for renting your car.” Make it apparent to the visitor instead, for example, to remove two other unnecessary buttons or give them correct markings. Whether your visitors need many explanations, perhaps, a writer should tell your team to modify the webpage or product in the first place. Analyze the issue and suggest some pop-up information or a bot assistant. That will be a true life-saver!

Practice writing daily

Some people have talent and call for some activities. However, inspiration and call for writing refer more to creating literature. When you want to be a technical writer, you need persistence, knowledge of the topic, and constant practice. Whether you believe in the ten thousand hours rule or not, devote at least 30 minutes every day to write anything. It would be useful if you find yourself a writing tutor. You can also try the best free plagiarism checker for students. Thus, you get the skills to make your copies unique. That is an obligatory metric if you deal with SEO. There will be many issues that will require that. Begin with what you know for sure and then gain new knowledge. Another good idea is to keep you in tonus with morning pages.

Do not chase perfection

But do not let seeking the best text stop you from pressing the “Publish” button. The desire to edit and improve the copy can make you do it all the time. Overcome that, set up precise deadlines and tasks. Write to handle them on time. The main point here is to make people follow your logic. If there are some grammatical or punctuation mistakes, you can fix them later. Thank God, in technical writing, these are not so crucial. However, if you want to polish the text and have enough time to do that, you can use Hemingway editor or Grammarly. Likewise, you can contact any review services and ask them to help you. In addition, you should start reading a lot of reasonable samples and attend some writing courses. The more you read, the better you write.

Use extra services

A technical writer does not just describe things and processes. He also expands documents from images, diagrams, and video recordings. It is convenient for every reader to get your point. Infographics are much easier to perceive. If you want to create a copy with different schemes or graphs, you should learn numerous programs. Consider Microsoft Office, Madcap Flare, IBM Notes, Microsoft Visio, Adobe FrameMaker, or Adobe Creative. Spend an hour on completing these programs and practice them. The more tools you use, the easier you choose the approaches to contact your clients or team colleagues. Whether you have some basic skills, do not stop educating yourself.

Use our tips to make the process go faster and more efficient. We wish you luck in becoming the best technical writer!


Max Mitchell is the latest alumnus of our content marketing department. He is very passionate about typing, creating complicated spreadsheets, and consuming an inhuman amount of caffeine. Nevertheless, he is also the creative type of individual who will always find a new perspective on topics of interest.

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