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Managing requirements is one of the most important ways for projects and businesses to succeed. This article discusses some of the concepts and solutions for better requirements management in 2021. Through these techniques, you will be able to ensure that your initiative or project’s final delivery aligns with its initial goals or objectives.
In other words, techniques for better requirements management should help you deliver exactly what the business needs and what stakeholders expect. All organizations exist to solve a certain problem, such as delivering services and/or products to consumers. They also have a set of requirements they need to manage in order to meet their goals.
Requirements are a capability required by a person or stakeholder to deliver a service and/or product. Requirements management, on the other hand, is a set of activities or operations that help ensure that creation, documentation, changes, and refinement of requirements go smoothly during a lifecycle, with the aim of meeting the overall goals of a project or mission to the customers’ satisfaction. You will find many informative articles by writing experts on this topic online.
Whether it is a standalone or part of a project management plan, a requirements management plan explains the types of requirements, requirements artifacts, measuring tools and metrics, and the requirements management process. It is important to find solutions for better requirements management in 2021 in order to improve the major aspects of your organizational strategy, as well as day-to-day operations, such as:
- Decreasing risks
- Reducing costs
- Allowing for effective scope management
- Decreasing time taken to complete projects
- Quality improvement
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Solutions for Better Requirements Management
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Good Requirements Management
You need to be able to define requirements, form relationships between them, import or export requirements data for documentation, and reuse requirements whenever necessary. You should implement the requirements management plan at the start of a project and stick to it throughout the lifecycle of the project/product.
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Visualization
This includes the use of simulations, reports, graphic tools, storyboards, interactive flows, dashboards, and other requirements management tools. Additionally, a good RM tool should be able to perform visual modeling, which will help you gain a better understanding of rules and processes and communicate them to stakeholders.
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Real-Time Impact Analysis and Traceability
It is important to ensure automatic relationships or connections between different requirements. This is where RM software comes in handy. Impact analysis and traceable requirements include the ability to run tests that will help you avoid risks when decisions, timelines, people, and requirements inevitably change during the course of a project.
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Collaboration
A good requirements management solution or tool, such as Modern Requirements, should include capabilities for collaboration between users. This includes the ability to gather input, review, receive notifications, approve, and provide electronic signatures.
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Integration with other Tools
A good RM tool or software should be able to integrate with spreadsheet tools, word documents, and software development tools. These tools should also allow for easy export of software requirement documents and reports to word, as well as import or export of data to excel.
According to Ben Aston, a digital project manager with more than 15 years of working experience in some of the top digital agencies in the world, learning to use and execute a requirements management plan/tool is an investment of energy and time. Before you start using one, however, you should ensure that you chose the one that best fits your projects and business.
Working for digital agencies like Wunderman, Dare, DDB, and Lowe, Ben delivered everything from eCommerce sites to eCRM, advertising to games, and CMS to games. He has also worked for a wide range of clients, including utility brands, automotive brands, and consumer electronic brands.
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(In RE requirements taken from a successful predecessor system, if understood right and implemented in an excellent way, might help win important customers)