SharePoint Adapter

SharePoint Integration

SharePoint Adapter

In any IT organization, the productivity of employees depends on the resources and knowledge they have access to. Therefore, it is imperative that regardless of where the employees are located and what device they are using, providing them with adequate resources and that too with the best user experience is a necessity. SharePoint is a business collaboration platform that enables organizations to connect and empower its employees, and manage content effectively throughout the information lifecycle. It is widely used for document sharing and it can be an important element of a unified communication platform. As organizations are looking forward to use SharePoint for a broader set of purposes, working with its native integration capabilities is becoming a challenge.

Kovair Sharepoint Integration

Kovair Support for SharePoint Integration

‘Kovair SharePoint Integration Adapter’overcomes this challenge by allowing you to integrate SharePoint with other best-of-breed ALM and ITSM tools, such as HP QC, JIRA, and TFS. The integration between SharePoint and other tools is achieved by means of Kovair’s vendor-neutral ALM platform — Kovair Omnibus Integration Platform — and tool-specific adapters, as shown in the following figure:

SharePoint Integration with other best-of-breed ALM-ITSM tools
Fig: Architecture Diagram

Kovair SharePoint Integration Adapter is designed to allow tracking and processing of a variety of artifacts being stored and shared in SharePoint, thereby facilitating a greater collaboration and enabling better visibility of artifacts maintained in SharePoint. It exposes Documents, Lists (custom defined), Contacts, Announcements, Tasks and Issues as entities from SharePoint, and enables them to be actively tracked and managed in the Kovair application.

[/box_frame2] [/one_half_last] Kovair SharePoint Integration Adapter maintains a queue of local events, triggered from Sharepoint, and then forwards them to the Kovair Omnibus Integration Platform for processing. It also allows different tools, connected to Kovair Omnibus, to trigger actions with the exposed entities, including creation and modification of these items in SharePoint. Such integration allows a two-way communication between Sharepoint and any other tool connected to Kovair Omnibus.

SharePoint Integration Adapter offers the followings:

Enhanced Collaboration

SharePoint offers enterprise organizations a flexible, web-based solution that includes tools and services to help users manage information and collaborate effectively. SharePoint uses Web conventions, such as browser access, linked information, images, and text to create a collaboration method that provides a single point from which users can share information. SharePoint users can share documents, contacts, calendars, and tasks through portal sites, team sites, and personal sites. Each site contains pre-defined web parts, such as:

  • Tasks: To create, assign and track the progress of tasks.
  • Announcements: To share news and information with team members.
  • Calendars: To create and share calendars with team members, create meetings and manage recurring events.
  • Contacts: To share contact information.

Document Management

Since documents are continuously referred in many processes across the product lifecycle, having an effective Document Management System in place is a necessity for any IT organization. In SharePoint, Document Management features like version controlling, simultaneous editing, checking in/out are implemented by default. By integrating SharePoint with other tools, you can provide users with a user-friendly platform to maintain important documents related to their process, and share them with the team. For example, SharePoint can be integrated with TFS, which is a ubiquitously used collaboration platform for application lifecycle management. After TFS is integrated with SharePoint, each team project will have a team project portal and team members can use this portal to share process guidance, project documents, templates, and reports according to their role in the project.

Content Management

Content in the form of audio, video, Flash, and multimedia files, as well as raw data collected from various third party sources are produced as byproducts during the lifecycle of any application. Thus, managing content efficiently is a basic requirement for the successful development of an application. SharePoint includes standard, out-of-the-box features, such as check-in, check-out, and workflow. Using Kovair SharePoint Integration Adapter, you can integrate SharePoint into your ALM system and utilize its content management features.

Traceability & Visibility

Traceability is desired in any software project to ensure that the final product can be tracked back to business goals and customer requirements. End to end traceability can be achieved only when all project artifacts, such as requirements, test cases, change requests, and issues recorded throughout the project are linked to each other by direct or nested relations. When SharePoint is integrated through Kovair Omnibus, developers can get access to the Requirements document from SharePoint. Requirements in SharePoint can be replicated in other tools like HP QC wherein test cases can be linked to the replicated requirement. Since the integration is bi-directional, changes in requirement made in either of the tools is reflected in another.

Improved Responsiveness

In application lifecycle management, reducing the time-to-market is essential, and SharePoint integration satisfies this need by enabling users to customize the platform and deploy solutions for addressing business needs quickly and effectively.

Examples of SharePoint Integration

Examples of SharePoint Integration

HP QC -SharePoint Integration

As shown in the above example, you can integrate SharePoint with HP QC so that requirements in SharePoint are replicated and linked with test cases and test sets in HP QC. Since the integration is bi-directional, the test case and test set are replicated in SharePoint and linked to the requirement.

HP QC-JIRA-TFS-SharePoint Integration

As shown in the above example, you can integrate SharePoint with HP QC, TFS, and JIRA so that requirements in SharePoint are replicated and linked with: source code files in TFS, test cases in HP QC, and defects in JIRA. Also, test cases from HP QC and defects from JIRA can be replicated in SharePoint.

Note: The adapter as developed and offered by Kovair follows the subject tool’s standard specifications. Any deviations from the Tool’s typical use pattern may not have been anticipated in our off-the-shelf product. For any customization or special configuration needs, please contact Kovair Sales –


  • Allows organizations to connect and empower their employees with adequate knowledge and resources.
  • Allows organizations to rapidly respond to business needs.
  • Simplifies document management and collaboration among team members.
  • Allows documents to be linked to other artifacts in the ALM system, such as requirements, test cases, and issues.
  • Ensures cross-tool visibility, traceability and process automation through the Kovair Process Engine.
  • Ensures better security of files.
  • Improves productivity of individuals and teams.


  • All SharePoint elements like Task, Calendar, Issue Type, Announcement and any custom list can be exposed.
  • Bi-directional synchronization of documents and tasks between SharePoint and other tools.
  • Automates actions on Sharepoint integration items from other ALM and ITSM tools.
  • Tracks traceability relations between entities — both system and custom. Codeless integration with provision for dynamic mapping of fields.
  • Easy-to-use interface for initial and subsequent configurations of the integration environment.